Improving Collaboration, Compliance, and Operational Efficiency

Effective document management is crucial for business. The ability to create, organize, access, and collaborate on documents across dispersed teams can significantly improve productivity, compliance, and overall operational efficiency. Last week, the Quality Team successfully deployed the Veeva QualityOne Document Management System (DMS) at Broughton. Here, Director of Quality, Lynne Hessel, looks at the key features and benefits of the DMS to explain why it became Broughton’s preferred choice.

Veeva QualityOne Document Management System

Veeva QualityOne is a powerful and versatile DMS solution designed specifically for life sciences companies, including regulations such as Good Manufacturing Practice (GMP) and Good Clinical Practice (GCP). It provides companies operating in highly regulated sectors with a comprehensive management platform for critical documents.

Streamlined document creation and collaboration: Veeva QualityOne offers robust features that simplify document creation and collaboration. Its intuitive interface allows users to create documents effortlessly using predefined templates and authoring tools. Team members can collaborate in real-time, making reviewing, editing, and approving documents easy. With version control and audit trails, the DMS ensures document integrity and compliance, promoting efficient collaboration across our teams in the laboratories and working remotely across the UK and the rest of the world.

Centralized repository: One of the significant advantages of Veeva QualityOne is its centralized document repository. It is a single source of truth, enabling us to store, organize, and manage all documents in a secure and controlled environment. This eliminates the hassle of managing documents across multiple systems and folders, reducing the risk of versioning errors and data duplication. Advanced search capabilities allow users to locate the required documents quickly, improving productivity and saving time.

Enhanced regulatory Compliance: Compliance with regulatory standards is paramount for Broughton. Veeva QualityOne is designed to meet the specific compliance requirements of the life sciences industry, including regulations such as Good Manufacturing Practice (GMP) and Good Clinical Practice (GCP).

The system can be configured and validated to meet robust security requirements, ensuring document confidentiality, data integrity, and adherence to compliance standards. With built-in audit trails, we can easily track document changes, maintain a clear audit history, and demonstrate compliance during audits and inspections.

Efficient Document Lifecycle Management: Managing the lifecycle of documents is essential for maintaining document integrity and ensuring adherence to regulatory guidelines. Veeva QualityOne simplifies this process by offering comprehensive document lifecycle management capabilities. From document creation and review to approval, distribution, and obsolescence, the system provides automated workflows and notifications, ensuring the right people are involved at each stage. This promotes efficient document processing, reduces errors, and ensures that only the latest and approved versions are accessible.

Seamless Integration and Scalability: The DMS is designed to integrate seamlessly with other enterprise systems, such as electronic data capture (EDC), clinical trial management systems (CTMS), and customer relationship management (CRM) platforms. This integration eliminates data silos and enhances data exchange between systems, improving overall operational efficiency. Additionally, Veeva QualityOne offers scalability, allowing us to accommodate our growing document management needs without compromising system performance or user experience.

Investing in Veeva QualityOne will enable us to streamline our document management processes. Its robust features enable optimizing our document workflows, improving productivity, and ensuring regulatory compliance. This allows us to focus more on our core activities, accelerate innovation, and achieve our business objectives effectively in today's highly regulated environment.